May 8, 2003 Regular Meeting
APPROVED
CITY OF ANDERSON
REGULAR CITY COUNCIL MEETING
Present: Staff:
Eileen Holmes, Mayor Nancy Hollis, Clerk
Albert Reams
Steve Holmes, Arrived @
Barry Corbin
Adam J Corbin
Patricia Carlson
Absent: Guest:
Peggy Talerico
Mark A Ames
Joan Marie Buskey
Ann Jenkins
ROLL CALL The Regular Meeting of the Anderson City Council was called to order by Mayor Eileen Holmes at
AGENDA APPROVAL M/S S. P. Carlson/A. Reams moved to approve the agenda.
There was no further discussion. Motion passed unanimously.
MINUTES M/S P. Carlson/A. Reams moved to approve the Special Meeting Minutes of
There was no further discussion. Motion passed unanimously.
The minutes were not available for the Regular Meeting on
CORRESPONDENCE We received the following correspondence:
1) Communication from Doug Poage concerning our Waste Water Permit
2) Communication from Michael L Foster and Associates concerning a proposal for test wells at the Sewage Lagoon.
3) Communication from DEC stating that we have been approved for the two mosquito spraying permits.
4) Communications from DNR awarding us a grant for the Diversified Trails for $ 20,000.00.
5) Communication from State Revenue Sharing setting our population at 592.
6) Communications from Department of Administration concerning PERS Employer rate for FY04.
7) AML Fax Alerts
8)
9) Communication from Mark Ames concerning changing the name of
10) Grant proposal for the purchase of AED’s.
11) Phone communication from Rand Bailey requesting a donation for a special educational opportunity for his son Eric.
12) Jim Payne called Council Person A. Reams and wanted to know what the community is doing to possibly reduce our Fire Insurance rates.
FINANCIAL REPORTS Mayor Holmes received the financial reports. Questions were raised concerning the closing of the Cable System. We will be officially shutting down cable on
BILLS TO BE PAID M/S S. S. Holmes/A. Reams moved to approve the Bills to be Paid.
Council Person A. Reams questioned the Lausen Disposal invoice. Council S. Holmes stated that the invoice was for thawing out the clinic sewer system. No further discussion. Motion passed unanimously.
PUBLIC ACCESS Denali Borough Assembly Member Theresa Hall stated that not only does she represent the City on the Borough but also serves on the Alaska Municipal League and if you have any questions or concerns please contact her.
Mark A. Ames asked for a letter of support to the Fairbanks North Star Borough to consider adding “centennial” to
Joan Marie Buskey was concerned about our Bill of Rights Protection under the Patriot Act. She stated that this act severely limits our rights and encouraged everyone to contact their legislators.
Dave Talerico Mayor Talerico stated that he is still in contact with EPA concerning the Brownsfield Restoration. He also stated that Tri-Valley Fire Department is trying to be certified as a Fire Fighter Training Center. Robert Schmoll from Forestry also has notified him that
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OLD BUSINESS
Economic & Strategic Plan Mayor Holmes reported on the joint meeting between ASCG and the economic committee. A survey has been drafted and will be presented to the community. There will be a Military Appreciation Potluck on May 13th and the city will also be presenting a flag to Lt. Col. Lollis for his contribution to our community. Also the Economic Committee will meet with the team members from ASCG prior to the potluck @
CODE BOOK REVISION Clerk/Treasurer Hollis apologized for not posting the work session for tonight. She stated that the next agenda items on the Code Book deals with the Fire and EMS Departments. A work session was scheduled for Wednesday, June 4th @
DMV AUTOMATION Clerk/Treasurer Hollis has been in contact with DMV and ACS representatives concerning automating DMV. She stated that we will have to purchase a computer and printer but will receive additional revenue from our commission work.
M/S A. Reams/S. Holmes moved to proceed with entering into a contract with DMV and ACS and purchase the necessary equipment to become automated. No further discussion. Motion passed unanimously.
Ordinance 03-01
Election Ordinance Mayor Holmes re-introduced Ordinance 03-01, Election Ordinance. We have taken the election section out of Title 1 and created a new Title 3 Elections.
Ordinance 03-02
Chapter 1
Land Ownership
Records/Abandoned Properties Clerk/Treasurer Hollis stated that she has contacted one individual concerning abandoned properties. Council Person B. Corbin stated that the building only was donated to the Fire Department, not the land. He stated that between Golden Valley Electric and EPA they are unable to use the building for fire training. The city clerk wrote a letter to the landowner for clarification. She stated that she is still trying to contact the other landowners. Council Person B. Corbin stated that he had seen a letter that was drafted between Former Mayor Karen Shields and owner, Rita Morris and he stated that he will try and locate the letter.
Resolution 03-24
Public Records M/S S. Holmes/A. Corbin moved to approve Resolution 03-24, Public Records Retention schedule. Mayor Holmes stated that this resolution was drafted from the Clerk’s manual and will set policies for retention and destruction of city records. No further discussion. Motion passed unanimously.
Resolution 03-22
Exchange of Municipal
Entitlement lands within the
Expansion of the Sewage Lagoon M/S P. Carlson/A. Reams moved to approve Resolution 03-23 Exchange of Municipal land within Denali Borough for the expansion of the sewage lagoon. This resolution gives authority to the Mayor to enter into a discussion with the Denali Borough Mayor to exchange up to 150 acres of municipal entitlement land. No further discussion. Motion passed unanimously.
Public Sale Mayor Holmes stated that she would like to have a public sale to sell our surplus equipment. It was suggested that we have the sale during the Bluegrass Festival by sealed bid. Inventories are due in the clerk’s office by June 15th. Bid openings would be held at our last August meeting.
NEW BUSINESS
Resolution 03-23
FY02 Certified Financial
Statement M/S P. Carlson/S. Holmes moved to approve Resolution 03-23 FY02 Certified Financial Statement. No further discussion. Motion passed unanimously.
Dog Problems Mayor Holmes explained that we have received two complaints for dog problems. She stated that these incidents are incurring between neighbors and the State Troopers have been notified twice. The complaint letters were read. The council would like to review the ordinance on dogs and revise the penalties at our next meeting. Letters will be sent to both parties concerning their complaints.
Clean Up Day Mayor Holmes stated that we need to set a day for clean up of our town. The council felt that it is great that Good Sam Club donates their time to clean up our town, but embarrasses council members that we have non-residents cleaning our town. Highway cleanup is scheduled for May 17th and the Good Sam Club Clean up Day is on May 24th. Mayor Talerico stated that garbage collected in the yellow bags would be accepted free of charge at the Borough Landfill. Clean up day was scheduled for May 17th.
Ordinance 03-03
FY03 Budget Amendment Mayor Holmes introduced Ordinance 03-03 FY03 Budget Amendment. Clerk/Treasurer Hollis stated she discussed with Department Heads on future expenditures for the remainder of this year. This amendment is based upon her best estimate of these expenditures and future revenue due the city for this fiscal year. She stated that we are currently estimated to be in the deficit of approximately $ 4,000.00. Council Member A. Reams stated that he felt his budget needed additional monies for testing. The council reviewed the amended budget.
Ordinance 03-04
FY04 Budget Mayor Holmes introduced Ordinance 03-04 FY04 Budget. Clerk/Treasurer Hollis stated that she inserted figures based upon last year's numbers and that this is a draft budget. A budget work session is scheduled for June 5th @
DEPARTMENT REPORTS
PUBLIC WORKS Council Person A. Corbin reported that Mr. Griggs is working on the dump truck.
CABLE TV Council Person M. Reams stated that Cable TV would be discontinued as of June 30th.
PUBLIC SAFETY Council Person B. Corbin reported that our Physician Sponsor is leaving the state. He stated we are not required to have a Physician Sponsor since we do not have currently any EMT III's. He stated that the Fire Chief appointed Donna Bailey as the EMS Director. He indicated that Terry Wilkes is no longer certified as an EMT. We have several resignations from the EMT's; they are Jolene Fournier, Corey Leff, and Joel Werre. New recruitment is needed. He reported that he is unsure whether the current situation of Clear responding to
Administration Mayor Holmes reported that MTA is currently trying to see what the interest is in the community for DSL. She also stated that Cindy Trytko has submitted a letter for appointment to the Denali Borough Assembly.
ADJOURMENT M/S Carlson/A. Corbin to adjourn the meeting @
_______________________________
Eileen Holmes, Mayor
A.T.T.E.S.T
________________________________
Nancy E Hollis, City Clerk