February 6, 2003 Regular Meeting
APPROVED
CITY OF ANDERSON
REGULAR CITY COUNCIL MEETING
Present: Staff:
Eileen Holmes, Mayor Nancy Hollis, Clerk
Albert Reams
Micah Reams
Barry Corbin
Steve Holmes
Patricia Carlson
Absent: Guest:
Adam J Corbin, Excused Assembly Member Sid Michaels
Mayor Dave Talerico
Ruth Zellar
Wendy Allsbrook-Javier
ROLL CALL The Regular Meeting of the Anderson City Council was called to order by Mayor Eileen Holmes at
AGENDA APPROVAL M/S S. Holmes/A. Reams to approve the agenda with the following changes:
Delete:
f) Public Hearing on
Add: f) Ordinance 03-02 1st Reading
There was no further discussion. Motion passed unanimously.
MINUTES Mayor Holmes postponed the minutes for approval until the next regular meeting.
CORRESPONDENCE Mayor Holmes addressed the following correspondence:
1) Snow machine letter
2) Fire reports
3) Permanent Fund Outreach Program
FINANCIAL REPORTS Mayor E. Holmes received the financial reports. She commented that everything seemed to be in line with projections. Clerk/Treasurer Hollis stated that we are above revenue projections in DMV and Sewage Lagoon. She projects that we will be slightly over budget in
Administration, Public Works and Environmental. She is hopeful that the revenue increases will cover the expense overtures.
She also stated that we are applying for two permits for mosquito spraying. The City of
GRANT TRAINING
WORKSHOP/ECONOMIC Wendy Allsbrook-Javier stated that she is willing to conduct a grant-writing workshop at the council's convenience. Mayor Holmes thought it would be great to not only offer it to the council but also the community. Mayor Holmes suggested putting up a sign up sheet to find out who was interested and then schedule the workshop based upon the interest. Wendy suggested that we start with a half-day event.
She also brought up the economic grant. In February, the Request for Proposal should be drawn up and put out for bid. She stated that three things that we should address in the proposal are:
1) Best ways to raise revenue for the city and community.
2) What is the best way to meet the needs of the community, specifically dealing with the influx of residents with the change over at base.
3) Possible feasibility study on the best possible source of revenue.
BILLS TO BE PAID M/S S. Holmes/M. Reams to approve the Bills to be Paid. Clerk Hollis added the following bills:
Total General Fund bills total: $ 6,346.25
Council Person S. Holmes questioned the Fire Department bill for electric. Clerk Hollis stated that the bill for the Fire Hall also includes the Public Works Department.
No further discussion. Motion passed unanimously.
PUBLIC ACCESS No public comment.
.
OLD BUSINESS
PUBLIC SAFETY PROGRAM
UPDATE SNOW MACHINES Mayor Holmes reported on the Snow Machine problems within the city. Council Person B. Corbin stated that eventually the city should have to look into obtaining police enforcement. Council Person S. Holmes reported that in the past the city had hired a police officer and it created more problems than it resolved. Council Person B. Corbin suggested that we work with the school to help enforce the laws. Mayor Holmes suggested that we have a snow machine safety course. Clerk/Treasurer Hollis stated that a resident came into the city offices and reported that he had a meeting with the State Trooper regarding the reckless driving of snow machines. The resident stated that he has had to go into the ditch to avoid a collision with a snow machine. The resident informed the clerk that the Trooper informed him, in the future, not to put himself in danger by avoiding the snow machine. Mayor Talerico reported that the city contact Charles Tressler, Division Commander of the Troopers to possibly come an address the school and the community about the safety issues.
CODE BOOK REVISION Mayor Holmes reported that we have started working on Chapter 2. We have been working on the Divisions responsibilities and minor changes.
DRIVER IMPROVEMENT
PROGRAM Clerk/Treasurer Hollis stated that Ann Jenkins, Treasurer for the Village Library informed her that the Library is already providing this service.
NATIONAL CITIES
ORGANIZATION M/S A. Reams/B. Corbin moved not to become a member of the National Cities Organization. Mayor Holmes stated most of the links on the website refer you to the Alaska Municipal League. Since we are already of member of the Alaska Municipal League, the council felt there was no reason for duplication. No further discussion. Motion passed unanimously.
ECONOMIC AND
STRATEGIC PLAN Clerk/Treasurer Hollis stated that the grant is divided as follows:
1. Request for Proposal for the consultant
a. Criteria for the grant
1. Diversify the economics
2. Respond to forthcoming economic changes within the next 5 years,
3. Accommodate the influx of families.
4. Economic feasibility study on a viable alternative revenue source.
2. Newspaper
3. Web Site Designer
Clerk/Treasurer Hollis stated that our strategic plan needs to be updated to reflect the community's current outlook.
It was estimated that we have approximately 250 residents living in the center of
Clerk/Treasurer Hollis asked the council if they wanted to preview the RFP, prior to release. She stated that she could email the document to all members or have a special meeting. It was suggested for time constraints, that email would be the best alternative.
Clerk/Treasurer Hollis asked if the council wanted to contract or hire in-house for the newsletter. She also wanted to know what content they wanted included in the newsletter and format. Where do we want to circulate the newsletter? Council Person A. Reams wanted to know if this tied into the web page. We have approximately $ 1,300.00 for this section of the budget. Council Person A. Reams suggested that we hire a person to start the newsletter and publish either bi-weekly or monthly for six months for $ 1,000.00. Mayor Holmes suggested that we combine the position with the
M/S P Carlson/S. Holmes that we contract the newsletter position. No further discussion. Motion passed unanimously.
Mayor Holmes will draft a copy of the contract for this position.
Clerk/Treasurer Hollis stated that Charles Pluard is interested in developing a web page for the city. He has assured the city, that final design of this web page would be user friendly. Clerk/Treasurer Hollis stated that we need additional time to be able to consult and receive training time so the office staff is able to update and maintain the web page. Council Person A. Reams suggested that we compensate Mr. Pluard for development of the web page. He suggested that we pay $ 500.00, 90 days after he completes the web page and an additional $ 260.00 after six months after completion.
M/S A. Reams/S. Holmes to approve to pay Mr. Pluard the following:
$ 500.00 to be paid 90 days after completion of web page.
$ 260.00 to be paid 180 days after completion of the web page.
No further discussion, motion passed unanimously.
NEW BUSINESS
DMV AUTOMATION Clerk/Treasurer Hollis reported that the Department of Motor Vehicles would be going digital with their driver's licenses in January 2004, which would eliminate the driver license portion of our business. She stated that she has contacted DMV in the past, and they stated that it was the Internet connection agreement that was stopping us from going online. She feels that the Borough and the city needs to get involved by contact DMV or drafting and passing resolutions.
M/S A. Reams/S. Holmes to draft a resolution to strongly encourage DMV to update our office and bring the city online to conduct DMV transactions. No further discussion. Motion passed unanimously.
M/S B. Corbin/P. Carlson moved to close the Alaska USA account. No further discussion. Motion passed unanimously.
SKATING
M/S B. Corbin/A. Reams to donate the building to the Lions Club to be used as a warm up shack for the skating rink. No further discussion. Motion passed unanimously.
GRANT WORKSHOP Mayor Holmes reported that a sign up sheet would be posted.
Ordinance 03-01
1st
Chapter 1
Elections Mayor Holmes introduced the 1st reading of the elections ordinance. Council Person A. Reams stated that we are repealing the election code and replacing it with this ordinance.
M/S B. Corbin/P. Carlson moved to introduce the 1st reading of Ordinance 03-01, Anderson Municipal Code, Chapter 1, Elections.
Clerk/Hollis Treasurer Hollis stated that she will be reviewing the ordinance to verify that it complies with Alaska Title 29. No further discussion. Motion passed unanimously.
RECESS Meeting was recessed at
RECONVENED Meeting was reconvened at
House Bill 244 Denali Borough Mayor Dave Talerico presented to the council a history on the Northern Access Study. Senator Murkowski, now Governor Murkowski appropriated the funds for the northern access study to
Denali Borough Mayor Dave Talerico gave a brief description of House Bill 244. He wanted it clear that this is not the same as the Northern Access Study. This bill is for the establishment of a railroad corridor into
RESOLUTION 03-16
SUPPORTING FIRST
RESPONDERS M/S B. Corbin/A. Reams to approve Resolution 03-16, Supporting First Responders. No further discussion. Motion passed unanimously.
CAPITAL IREMS
CAPITAL PROJECT LIST Council Person B. Corbin reported that he is working on this project list. The report is due tomorrow. Last year we were fortunate to receive some radios.
RESOLUTION 03-17
EMS/FIRE FUNDING M/S A Reams/B. Corbin to approve Resolution 03-17, Denali Borough Funding for Fire and EMS. Clerk/Treasurer Hollis stated that the Denali Borough has been contributing to our Fire and
M/S B. Corbin/M/ Reams to request an additional $ 4,000.00 to help assist our department.
M/S A. Reams/B. Corbin to amend the motion to increase the requests for $ 5,000.00. Council Person A. Reams stated that our equipment is old and also we had an increase of expenditures in insurance.
No further discussion. Motion passed unanimously.
PUBLIC HEARING
FIRE/EMS FUNDING Council Person A. Reams stated that funding is needed to help with the maintenance of our current equipment. A posting will be posted on the bulletin board and the Cable TV requesting additional public comment.
FEMA GRANT APPLICATION Council Person B. Corbin stated that we were unsuccessful on last years ventures and will try and resubmit the previous years grant with additional improvements. Clerk/Treasurer Hollis asked who would be involved in the process. Council Person B. Corbin stated that he would coordinate with Mr. Gibbs, Fire Chief and the City Clerk/Treasurer to complete the grant.
HEADCOUNT CENSUS Clerk/Treasurer Hollis reported that the new figures for the city's population was not accurate. This will require a headcount of the city. She has drafted letters to be mailed to the Base Officials for their numbers. She stated that the State has requested official letters from the agencies involved rather than individual names on the numbers of residents living on the base. She stated that the main headcount for the city was completed. Assembly Member Sid Michaels suggested that we asked for a count for the residents that are assigned to rooms versus trying to determine who actually maintains their home the majority of time on the base.
ORDINANCE 03-02
1st
CODE, CHAPTER 1 M/S A. Reams/S. Holmes to introduce as 1st reading of Chapter 1, Anderson Municipal Code. Clerk/Treasurer Hollis stated that basically the changes are grammar and penalties amounts. We also changed a few items under Public Records. No further discussion. Motion passed unanimously.
DEPARTMENT REPORTS
LAND USE Council Person S Holmes reported that he is trying to locate the maps and our land entitlements. He is also looking into costs for surveys.
ENVIRONMENTAL Council Person A. Reams reported that we are in the process of applying for two permits for mosquito spraying this summer. Sewage Lagoon is doing good.
CABLE Council Person M. Reams stated the city had to disconnect several customers for non-payment of cable.
PUBLIC SAFETY No report.
ADMINISTRATION Mayor Holmes suggested that look into having a student representative serving on the city council.
ADJOURMENT M/S A. Reams/B. Corbin to adjourn the meeting @
_______________________________
Eileen Holmes, Mayor
A.T.T.E.S.T
________________________________
Nancy E Hollis, Clerk