Anderson 

Chapter 4.02

ELECTION MATERIAL AND EQUIPMENT

Sections:

            4.02.010          Ballots - Requirements

            4.02.020          Other Materials

            4.02.030          Ballots - Delivery to Polls - Ballot Box

            4.02.040          Ballots - Printing, Sample Ballots

            4.02.050          Furnishing Instruction Cards 

4.02.010    Ballots—Requirements. 

            A.  The ballots shall state at the top whether the election is a regular or special election.

             B.  The ballots shall include instructions on how to mark the ballots.

             C.  The ballots will be printed on plain white paper and numbered in consecutive order to assure secrecy and to prevent fraud.  The clerk shall assure that there is an adequate supply of ballots printed and numbered, in order to provide ballots for all voters, to provide replacement ballots for ballots that may be spoiled by voters and those persons who cast questioned ballots because their names do not appear on the Master Voter Registration List. 

             D.  A ballot shall show the list of candidates and issues to be decided at the election. 

             E.  Before the list of candidates there shall be placed the words "vote for not more than three" or "vote for not more than one" or such other number (s) as there are to be elected.

             F.  Under the title of each office and before the printed names of the candidates, there shall be printed "Vote for One" or such other number (s) as are to be elected to that office.  The ballots shall list the office for which votes may be cast.  The name of each office shall be followed by the names of all candidates for that office arranged under alphabetical order according to surnames, and by a blank line or lines for write-in candidates.  In regular and special elections, the number of blank lines provided for each office, shall be equal to the number of persons who are to be elected to the office.

             G.  The names of the candidates shall be printed in capital letters the same size.  On each line on which the name of the candidate is printed and on the line of each blank provided for write-in candidates, a square not less than one-quarter of an inch on each side shall be printed.

            H.  The names of candidates shall be printed as they appear on the Declaration of Candidacy Form filed with the clerk, except that any honorary or assumed title or prefix shall be omitted.

            I.  Following the names of the offices and candidates, there shall be placed on the ballot in the form prescribed by law all propositions and questions to be voted upon, if any.  Provisions shall be made for marking the propositions or questions "Yes" or "No." 

           J.  Somewhere on the ballot, so as to be clearly visible, will be printed the words:

                        1.  "OFFICIAL BALLOT"

                        2. The date of the election; and

                        3.  An example of the signature of the clerk who had the ballots printed.

           K.  The sample ballot appearing in the Appendix of Forms illustrates the ballot format, 4-4. 

4.02.020  Other Materials.  At least five days prior to the day of the election the clerk shall prepare the following materials:

A.  An updated Master Voter Registration List, containing the names, in alphabetical order, of all registered voters eligible to vote in the election;

B.  A poll register in which voters may sign their names and in which the election official may note the number of ballot issued to the voter,  Appendix of Forms,   4-5;

            C.  Tally Sheet, Appendix of Forms, 4-6;

 D.  A form for the Report of Preliminary Election Results, Appendix of Forms,   4-7;

            E.  Envelopes bearing the Oath of Affidavit of Residency for questioned ballots.

             F.  Two large envelopes for each polling place, one marked "Spoiled Ballots" and the other marked "Questioned Ballot", and.

            G.  Copies of the Notice of Election and the municipality's elections ordinances.

4.02.030   Ballots—Delivery to Polls—Ballot Box. 

            Before receiving any ballots the election board must, in the presence of all persons present at the polling place, open and exhibit the ballot box to be used at the polling place.  After showing the box, the box will be sealed and not opened again until the polls are finally closed.  At the close of the polls and after deposit into the ballot box of all ballots properly voted upon, the ballot box will be personally opened by the election judges.

4.02.040  Ballots, Printing, Sample Ballots.  In all municipal elections, the election supervisor will be responsible for the printing of the ballots.  The ballots shall be printed and in the possession of the city clerk, at least fourteen days before the date set for a regular or special election.  There shall be at least three ballots printed on colored paper, with the words, "SAMPLE BALLOT."

4.02.050  Furnishing Instruction Cards.  The election supervisor shall prepare for each polling place instructions for the guidance of voters covering the following:

            A.  How to obtain a ballot;

            B.  How to mark a ballot;

            C.  How to obtain additional information; and

            D.  How to obtain a new ballot to replace any ballot destroyed or spoiled.

The election supervisor shall furnish a necessary number of these instruction sheets to the election judges in the voting place.