Anderson 

CITY OF ANDERSON, ALASKA

 

RESOLUTION 03-24

 

A RESOLUTION PROVIDING FOR THE PRESERVATION, RETENTION, AND DISPOSAL OF RECORDS OF THE CITY OF ANDERSON.

 

WHEREAS,  It is necessary to manage, preserve, retain, and dispose of city records; and

 

WHEREAS,   Implementation of a records management plan will increase administrative efficiency, organize paper flow, and reduce administrative costs;

 

 

NOW THEREFORE, be it resolved by the City of Anderson City Council that:

 

            1.  There shall be a records management program in the City of Anderson.  The records management program shall provide for the orderly and efficient management, retention, preservation, and disposal of records for the City of Anderson.

 

            2.  All records shall be transferred to the records center in accordance with the general retention schedule adopted under this section.

 

            3.  All records shall be disposed of in accordance with the approved general retention schedule.  Records of a confidential nature shall be disposed of by shredding or burning.  All other records shall be disposed of in an appropriate manner.

 

            4.  Records not otherwise required by law to be preserved in original form and records that are worn or damaged may be copied by photo static, photographic, micro photographic, microfilm, or other mechanical process which produces a clear, accurate, and permanent copy.  When such a copy is retained in accordance with this chapter, the original may be destroyed.  The copy shall be considered as the original record for all purposes.

 

            5.  All records are the property of the City of Anderson unless otherwise provided for by law.

 

            6.  A city official or employee shall deliver all of the records in his/her possession to his/her supervisor or successor at the end of his/her term of office or employment.

 

PASSED AND APPROVED by a duly constituted quorum of the City Council of Anderson, Alaska this 8th day of May 2003.

 

 

 

                                                                                    _______________________________

                                                                                    Eileen S. Holmes, Mayor

 

A.T.T.E.S.T.

 

______________________________

Nancy E Hollis, City Clerk