July 17, 2007 Regular Meeting

CITY OF ANDERSON

REGULAR CITY COUNCIL MEETING

July 17, 2007

ANDERSON CITY HALL

Present: Staff:

Andy Archer, Acting Mayor Nancy Hollis, City Clerk

Jacob Noll @ 7:10

Daryl Frisbie Guests:

Mary Berry Deana Archer Jim Paul

Keith Fetzer Julie Pearson Jeannie Bennett

Rob Bennett Clint Berry

Jean Murray Michele Nelson

Excused Sidney Michaels Carl Southwood

Lindsay Erber Scott Thompson Ross Shoger

Wayne Robinson Robert Murray

David Miller Chris Gianni

Dan Giorgi Donna McDavid

ROLL CALL The Regular Meeting of the Anderson City Council was called to order by Acting Mayor Andy Archer at 6:38 PM.

AGENDA APPROVAL M/S K. Fetzer/M. Berry moved to approve the agenda as follows:

Delete: 5, 6d, & 14 f

Move 14c to 12d

Add: 14b Vacancy and Oath of Office.

No further discussion. Motion failed 3 to 1 with Frisbie against.

M/.S K. Fetzer/D. Frisbie moved to approve the agenda as follows:

Delete 5, and 6d

Move 14c to 12 d

Add: 14b Vacancy and Oath of Office.

Council Person Frisbie strongly stated that he felt that the whole council should decide what the city priorities were for the summer and not just department heads. No further discussion. Motion passed unanimously.

There was no further discussion. Motion passed unanimously.

Minutes M/S F. Fetzer/D. Frisbie moved to approve the minutes from the following meetings:

Regular Meeting, June 12, 2007

Special Meeting, May 14, 2007

Special Meeting, May 23, 2007

Special Meeting, June 8, 2007

No further discussion. Motion passed unanimously.

Correspondence Correspondence was received from Alaska Municipal League for our FY08 Contributions and information on the legislature session and, Jennifer Hoa.

Financial Reports M/S D. Frisbie/K. Fetzer moved to receive the financial reports for June 2007. Clerk Hollis stated that the end of the year financials were similar to our amended FY07 budget calculations. No further discussion. Motion passed unanimously.

Bills to be Paid M/S K. Fetzer/D. Frisbie moved to approve the Bills to be Paid for June 2007.

There was no further discussion. Motion passed unanimously.

Public Access Ross Shoger asked if the city had plans to complete the roads in the subdivision this summer.

Julie Pearson thanked the community for all their support that they gave her family and for the special honoring of her husband. She also stated that the city equipment is in poor shape.

David Miller asked what type of revenue sources we have as a city.

Ross Shoger stated that a sign at the pavilion for parking fees and collection box might be convenient; he gets asked what the fees are while he is at the park and where to pay.

David Miller asked if the city had funds for a city manager or administrator.

Jean Murray expressed appreciation to the city council for all their work.

Ross Shoger expressed appreciation for the rock crushing crew.

Council Reports None

Denali Borough

Mayor Dave Talerico No report

Department Reports

Public Safety Council Person Fetzer stated that there were three runs this last month. Chief Thompson stated that this winter they will be using the old fire hall for cold storage and storing the fire engine in the Public Works building. He stated that the cost of heating the building was a factor in his decision.

Park None

Environmental Council Person Frisbie reported that the lagoon is looking good. There was a discussing on whether the city needed or was required to remove the old gravel filtration system from the East Cell.

Health & Social Services None

Public Works Acting Mayor Archer reported that the rock crusher is operational and crushing rock. We now have available pea gravel, D-1, sand and reject material to sell. We will also be receiving the crushed asphalt from AIC Julius Creek Project.

Park The pavilion restrooms have been painted and the field has been cut.

Vacancy on City Council M/S J. Noll/M. Berry moved to appoint Julie Pearson to Seat A. Acting Mayor Archer stated that he would like to offer the position to Julie in honor of her husband. This appointment will be until the November election. No further discussion Motion passed unanimously.

Oath of Office Clerk Hollis swore Julie Pearson in as a council member.

Recessed Meeting was recessed at 7:30 PM

Reconvened Meeting was reconvened at 7:37 PM

Berry Lease M/S J. Pearson/J. Noll moved to approve the lease of the shop building stall # 4 for a rate of $400.00 per month for one year. Council Person Berry abstained from voting for a conflict of interest. Motion passed unanimously.

OLD BUSINESS

Surveying Clerk Hollis reported that the plat has been submitted to DNR.

Reconsider of Motion

For release of Legal

Opinion/Advice M/S D. Frisbie/J. Pearson moved to release the lawyer’s advice/opinion to the public. Council Person Frisbie stated that since Mr. Fetzer withdrew his proposals that this issue was a done deal. He felt that the lawyer’s opinion was negative propaganda and biased. Jim Paul highly suggested that the city release this information. Council Person Pearson stated that the questions proposed were questions that her husband was asking. Michele Nelson asked when the city would be releasing the answers to the questions that were asked in the public hearing in May. Council Person Frisbie asked why this release of lawyer’s information was different from any other correspondence that the city received. Clerk Hollis stated that this advice was giving to the city council only and that the lawyer stated that for it to be released to the public the council had to vote to release. No further discussion. Motion passed unanimously.

Strategic & Economic Plan

Update A meeting date was set for August 7^th @ 6:30 PM. The committee exists of Eric Warner, Daryl Frisbie, Eileen Holmes, Ross Shoger and David Miller.

Condemning of Properties A meeting date was set for August 6th @ 6:30 PM. The committee consists of Keith Fetzer, Erika Miller, Scott Thompson, Clinton Berry and Jacob Noll.

Regional Sewage Lagoon M/S K. Fetzer/J. Pearson to approve the amended budget for the regional lagoon facility. AIC has been hired as the contractors for this project. Clerk Hollis stated that there was a meeting on Monday with all the entities. The council received a copy of the minutes for that meeting. No further discussion. Motion passed unanimously.

Review of the current

Code for municipal land

Disposals Clerk Hollis stated that she just received some suggestions from the Borough for modification to our ordinance concerning the disposal of land earlier today. She also stated that the borough personnel were not able to locate a lot of information concerning this type of economic disposals in the State of Alaska. They will be continuing trying to locate this information outside of Alaska as time permits. It was suggested that the city set up a work session with the borough personnel to work on the ordinance for land disposals. The committee will consist of Daryl Frisbie, Julie Pearson, Andy Archer and Eric Warner.

NEW BUSINESS

Resolution 08-01

Check Signers M/S J. Noll/D. Frisbie moved to approve Resolution 08-01 Authorization of check signers for the Wells Fargo accounts as Andy Archer, Nancy Hollis, Julie Pearson and Mary Berry. No further discussion. Motion passed unanimously.

Approval of Fire Chief The Fire Department has not given a recommendation to the city council for a Fire Chief. Clerk Hollis stated that this is a yearly event for the council to approve a fire chief based upon a recommendation from the Fire and EMS volunteers.

M/S D. Frisbie/J. Noll to table this item until the next meeting. No further discussion. Motion passed unanimously.

Gravel Prices & Policies M/SK. Fetzer/J. Pearson moved to set the gravel prices and procedures as listed below:

D-1 $16.00

Sand $14.00

Pit Run $ 5.00

Reject $ 8.00

Pea Gravel $21.00.

Procedures:

1. Customers must come to the city office to get invoiced and pay for the gravel.

2. Customers will receive two copies of invoice,

3. Customer will pick up gravel Monday thru Thursday from 9:30 AM to 7:00 PM.

4. Customer will give rock crushing crew pink copy of invoice,

5. Customer will retain white copy of invoice.

6. Weekly, the rock crusher crew will return the pink copies to the city clerk.

Clerk Hollis presented the council with a list of Fairbanks and Healy gravel prices. The council felt that the prices of gravel should be cost effective for our residents but yet competitive.

No further discussion. Motion passed unanimously.

Security of Gravel Pit Council recommended that the city install some signs and possibly cameras to limit access to the pit site. Due to safety, berms will not be installed to limit access. It was also suggested that we have a first aid station at the pit.

Summer Project Priorities The following list is the priorities of the city:

1. Crusher

2. Lagoon

3. Painting

4. Pot Holes

5. Cars

6. Furnace

7. House

8. Signs

9. Culverts

10. Brush

11. Berms

Proclamation for Mayor

Mike Pearson M/S K. Fetzer/J/ Noll approved the proclamation for Mayor Mike Pearson and designated September 1^st as Mike Pearson Remembrance Day. No further discussion. Motion passed unanimously.

Rental of park for

Bluegrass Festival M/S K. Fetzer/D. Frisbie moved to lease the park for Bluegrass Festival for $ 3,000.00 from July 23^rd to August 1^st.

July 23^rd to August 1^st for the pavilion area. July 27 to 29^th for the whole park.

Fees $ 3,000.00 for the weekend.,

No written contract last year. Last years contract was for the use of the park and possible use of loader and compactor.

Garbage truck, trash barrels, emergency equipment, picnic tables, water truck and portable toilets will be available during the festival.

Following equipment cleaned and emptied: toilets, garbage truck, and restrooms.

Campers will have access to the rustic and restrooms during the set up and breakdown of the festival.

The road to the shooting range will only be blocked during the three days of festival.

Loader will be available with city’s operator after business hours; city equipment will be operated by city personnel. One of the employees will adjust their hours to be available in the evenings.

Gravel spread out last weekend. Ten more loads needed to give a lift for the outlets and in front of the bandstand.

Monday the gravel will be delivered.

Electrical problems: One of the pedestals is broken. Who is responsible for this fix?

Council Person Berry suggested that we lease the park to the Lions Club for a year.

Council Person Frisbie stated that the Lions Club should be giving back to the community.

Carl Southwood asked what happened to the grant the he and Mike had worked on to get the electrical fixed.

Deana Archer asked what the Lions Club does for the community.

Mayor Archer asked what percentage of the monies that is raised by the community is being used to pay for the rental lease.

Carl asked for a city employee to assist him. Mayor Archer stated that he can not designate an employee for this project.

Next year in February, planning needs to be started early for the Bluegrass Festival.

Mayor Archer stated that the city is willing to assist in costs of repair, but will need to approve the costs before repairs are made based on the city’s budget.

Council Person Fetzer stated that the department head needs to work with the Lions Club and work out the proposal prior to the festival and then have the department head bring it before the council for approval. No further discussion. Motion passed unanimously.

Resolution 08-02

Appreciation to Denali

Borough M/S K. Fetzer/J. Pearson moved to approve Resolution 08-02 Appreciation to Denali Borough for their assistance with working with Alaska Railroad. The borough staff coordinated the efforts of the Alaska Railroad to make this endeavor possible. The railroad provided a vehicle and access across the Ferry Bridge to transport the casket, families and friends of Mayor Mike Pearson so they could place Mike in his final resting place. No further discussion. Motion passed unanimously.

Resolution 08-03

Appreciation to Alaska

Railroad M/S K. Fetzer/J. Pearson moved to approve Resolution 08-03 Appreciation to Alaska Railroad for their assistance with providing a vehicle and access across the Ferry Bridge to transport the casket, families and friends of Mayor Mike Pearson so they could place Mike in his final resting place. No further discussion. Motion passed unanimously.

Equipment Rental M/S K. Fetzer/J. Pearson moved to approve rental rates of the compactor for $ 10.00 per hour.

ADJOURMENT M/S K. Fetzer/J. Pearson moved to adjourn the meeting @ 9:55 PM.