September 18, 2007 Regular Meeting
CITY OF ANDERSON
REGULAR CITY COUNCIL MEETING
Present: Staff:
Andy Archer, Acting Mayor Nancy Hollis, City Clerk
Lindsay Erber
Julie Pearson Guests:
Mary Berry Denna Archer Donna McDavid
Donetta Herron Brenda Maxfield
Tammy McKenzie Samantha Rathbone
Excused Rob Bennett Eric Warner
Keith Fetzer Scott Thompson Jim Paul
Jacob Noll Eric Vantrease Karen Southwood
Daryl Frisbie Jean Murray Wayne Robinson
Geoff Buerger Charlie Rathbone
ROLL CALL The Regular Meeting of the Anderson City Council was called to order by Acting Mayor Andy Archer at
AGENDA APPROVAL M/S J. Pearson/M. Berry moved to approve the agenda as follows:
Delete:
Resolution 08-01
Add 14 e) Roller Rental
No further discussion. Motion passed unanimously.
Minutes M/S D. Frisbie/J. Pearson moved to approve the minutes from the following meetings with the correction of the date:
Regular Meeting,
No further discussion. Motion passed unanimously.
Correspondence AML Conference for elective officials and clerks which will be held in
Letter from Andy Archer stated that he had completed the park project.
Tanana Chiefs conference for utility managers held in
Financial Reports M/S L. Erber/M. Berry moved to receive the financial reports for August 2007. No further discussion. Motion passed unanimously.
Bills to be Paid M/S J. Pearson/L. Erber moved to approve the Bills to be Paid for August 2007.
There was no further discussion. Motion passed unanimously.
Public Access Scott Thompson asked the following questions:
1. Why is correspondence that is being sent to the city not being released to the public?
2. Why do we sit and record the meeting and do not keep the tapes for public records? He stated that there were several misstatements made in last month’s minutes. He stated that there was nothing in the minutes when Council Person
James Paul stated that if a clerk would transcribe word for word the minutes that it would cost considerably more. He stated that the intent of the taping is for the clerk to use the tapes to compile the minutes of the meeting.
Denna Archer shared her comments about the past comments towards the council from some of the public. She feels that the city council does a good job. She addressed Scott Thompson concerning their comments about the corruption and disgrace of her husband and there was no reason why the park has not been completed. She stated that there was never an additional check for the work the Andy completed at the park. She does not understand why the community cannot get along.
Scott Thompson asked what is the process for getting an item on the agenda.
Council Reports Acting Mayor Archer stated that it is part of our code concerning the not retaining the tapes as a public record. Clerk Hollis stated that it would have to be put on the agenda and that it would be an ordinance change that would require two meetings plus a public hearing. Mr. Archer stated that the council will consider this in the future.
Acting Mayor Archer asked for clarification on the correspondence. Scott Thompson stated that he had sent an email to the city clerk and asked why it was not available to the public. City Clerk gave a copy to the council and the public on this email. The email was addressed to the city clerk and was forwarded to the Acting Mayor for a response. Acting Mayor Archer answered the questions in the email:
1. The city has not purchased a skid steer loader nor is renting one. A couple of volunteers in the community had donated the use of their equipment.
2. Tim resigned his position at the city. The city hired a temporary laborer to fill both the park laborer to finish the season and city temporary janitor positions while the janitor was on vacation. This laborer does not have the same duties and responsibilities as Scott and Tim, but is classified as a laborer position and not an operator.
3. The berms that were placed at the crusher were installed by the city workers for security reasons and will be removed due to the safety issue.
Council Person Pearson reported that she had researched the minutes for the last two years and found very little information regarding the park project. She stated that we received this grant in July 2004and the first mention of the project was in August 2005. She read some parts of the minutes that did state the city had requested bids for the project and also advertised the loader for sale.
Council Person
Department Reports
Park Council Person
Land No report.
DMV Council Person Pearson stated that DMV will be operating on Tuesday and Wednesdays. Erika is updating the manuals and will be trained to administer road tests.
Public Works Acting Mayor Archer stated that the signs have been repaired. Council Person
OLD BUSINESS
Surveying Mayor Archer stated that he has left a message for Mr. Jennings asking for the status of our survey. Clerk Hollis asked if the council would like to decide how the land at the highway will be platted for the lots. Clerk Hollis stated that she has been waiting for at least the preliminary approval of the plat prior to having the lots surveyed. Council Person Erber stated that once we have the preliminary approval to set up a committee to work on the survey of the two lots.
Strategic and Economic Plan A meeting date was set for October 1st @
Condemning of Properties Acting Mayor Archer stated that he would contact Council Person Fetzer and arrange a meeting.
Regional Sewage Lagoon Council Person Pearson stated that there has been tremendous work done at the landfill on the regional lagoon facility. The liners are being installed. Doug Poage will be here on Thursday to inspect the lagoon. Clerk Hollis stated that we are still working on the survey with approximately 2/3 of the residents supporting the community system. Clerk Hollis distributed a letter from the state to Mr. Gosler concerning the sewer system.
Ordinance 08-01
Amending the sale of
Municipal land disposals M/S J. Pearson/M. Berry moved to approve Ordinance 08-01 Amending sale of municipal land disposals as first reading. No further discussion. Motion passed unanimously.
Appointment of Fire Chief M/S J. Pearson/M. Berry moved to appoint Karen Southwood as interim Fire Chief until a replacement can be approved. Karen Southwood asked if she can serve as a Fire Chief without the certification. A copy of the bylaws will be reviewed. No further discussion. Motion passed unanimously.
NEW BUSINESS
Destruction of Public
Records M/S J. Pearson/M. Berry moved to destroy the following list of twenty two boxes and its content of city files:
Box Contents
1 FY03 Council Packets
Cable TV FY03 Work Orders/Closed Accounts/Correspondence
Ambulance Runs 2000, 2001, 2002
2 FY03 Vendor Files
4 FY03 Deposits/Invoice Logs/Invoice Correspondence
FY02 Deposits/Invoice Logs/Invoice Correspondence
FY02 Cash Receipts Ledgers
5 FY02 Voided Checks/Duplicate Checks
FY02 Bills to be Paid/Cash Reports/Financial Reports
FY02 Check Registers
FY02 Profit and Loss Reports
FY02 Bank Reconciliation Reports
FY02 Purchase Orders
6 FY01 Voided Checks/Duplicate Checks
FY01 Bills to be Paid/Cash Reports/Financial Reports
FY01 Check Registers
FY01 Profit and Loss Reports
FY01 Bank Reconciliation Reports
FY01 Purchase Orders
7 FY 00 Payroll Records
FY 01 Payroll Records
11 Contracts
Cable TV/Nelson Family/S&M Maint/Copier/Rental Dewitt
KMS Signing/Irwins Garbage Truck/Clear Air Force Cable Bid
12 FY02
14 FY01
15 FY00
16 FY02 State/Business Correspondence
FY02 Council Packets
21 1995-2003 Park Receipts
22 FY00 Vendors
23 FY01 Vendors
24 FY02 Vendors
25 FY03 Grants Applied/Correspondence/reports
FY03 Pers Correspondence
FY02 Grants Applied/Correspondence/Reports
FY02 Pers Correspondence
27 FY00 to FY03 Headcount Census/State Revenue/Entitlements
Safe Communities/Revenue Sharing/Property Assessment
29 FY02 Grant Correspondence/Reports/Applied
FY00 Grant Correspondence/Reports/Applied
31 FY00 Deposits/Invoices/Utility Tax/Purchase Orders
FY01 Deposits/Invoices/Utility Tax/Purchase Orders
52 FY00 Financials/Cash Reports/Bills to be Paid
FY00 Monthly Financial Reports
FY00 Duplicate and Voided Checks
53 Pre 2000
EMS & Fire Department Run sheets and Correspondence
Ambulance Accounts
Clerk Hollis stated that she has pulled outdated files that need to be destroyed. A total of twenty two boxes will be destroyed according to stated and city guidelines. No further discussion. Motion passed unanimously.
Ordinance 08-01
Rebate for Northern Lights
Subdivision M/S J. Pearson/L. Erber moved to approve Ordinance 08-01 Rebate for Northern Lights Subdivision as first reading. Clerk Hollis stated that currently this rebate would be only for the two lots owners that paid for their lots and not available for the lots owners that received the free lots this spring. Acting Mayor Archer stated that currently three lot owners have connected to electrical power. This is an extension until 2008.
No further discussion. Motion passed unanimously.
CBDG Grant Clerk Hollis stated that this grant is available for the city. She stated that the city could submit a grant proposal for economic development or city development and planning if it serves residents that meet the low income criteria. Several possibilities were tossed around. A committee will be set up to list the city’s priorities and possible grant proposals. Grant proposal will have to be submitted by December 7th. A committee was set up that consisted of Karen Southwood, Julie Pearson and Mary Berry.
Raven/Birch Americorps
Grant Clerk Hollis stated that the city can apply for the Raven/Birch Americorps Grant. This grant proposal is due the 2nd of December. She stated that in the past we did submit a proposal but was denied. It was decided that we advertise to see if any applicants are interested. The benefits are mainly for the applicant with training, stipend, health insurance and educational award.
Of roller Acting Mayor Archer stated that the city had received a request for the rental of our compactor/roller for approximately one month. It was the consensus of the council that due to it’s age and condition that it was not feasible to rent it.
Council Comments Council Person Pearson stated that someone in the community along the trails has been setting snares. She just wanted to inform the community that snares have been located and a dog has been injured.
Acting Mayor Archer stated that this evening the first half of a house will be delivered tonight for the McDavid’s.
ADJOURMENT M/S J. Pearson/L. Erber moved to adjourn the meeting @